Receptionist/Admin Assistant

The Receptionist/Admin will be responsible for playing a pivotal role in ensuring the seamless operation of Workinton's (now known as Nestwork) branches & workspaces, contributing to sustainable growth in the dynamic workspace industry. This position involves coordinating office activities, supervising administrative staff, managing communication, supporting financial, legal & procurement procedures, and maintaining accurate records.

Responsibilities:

• Illustrate Workinton's/Nestwork's core values and strive to achieve our mission. 
• Create and update spreadsheets of daily transactions for accurate financial, legal & procurement tracking.
• Coordinate workspace office activities to ensure efficiency and strict adherence to company policies.
• Collaborate with the Admin Supervisor to support financial, legal & procurement procedures, and maintaining accurate records.
• Supervise administrative staff, optimizing their performance through effective task delegation.
• Prepare accurate and timely financial reports highlighting key performance indicators.
  
• Support administrations department for accounts receivable, purchasing and receipting, payment of invoices.
• Maintain parallel records of income and expenditure in financial database.
• Handle phone calls and correspondence, including emails, letters, and packages.
• Create and update records and databases with personnel, financial, and other relevant data.
• Monitor stocks of office supplies and initiate orders when necessary to maintain operational readiness.
• Ensure the branch is well-equipped to support day-to-day activities.
• Submit timely reports and contribute to the preparation of presentations and proposals as assigned.
• Assist team members as needed to support the overall success of the branch.
• Collaborate with the legal team to ensure adherence to legal requirements, internal and external agreements alignment and mitigate legal risks.
• Liaise with Alfardan Properties government relations to ensure compliance with regulatory requirements.
• Assist in procurement-related tasks, including vendor management and contract administration.
  

• Proven experience as an office administrator, office assistant, or in a relevant role.
• Proficiency in spreadsheet software and financial management tools (Excel, Oracle, Zoho, Microsoft Dynamics etc.)
• Familiarity with office management procedures and basic accounting principles.
• Proficient in using MS Office and office management software (ERP, etc.).
• Bachelor's degree in business administration or a related field.